What Is a Customs Declaration?

Are you the owner of an import/export company? Are you aware that in order to clear goods through customs, you need valid documents? What do you know about a customs declaration? The customs declaration is a crucial document without which the clearance of goods from customs would not be possible.

In this article, we will completely examine everything about the customs declaration. Stay with us.

Contact us for Bazargan Customs Clearance and Trade Consulting

What Is a Customs Declaration?

A customs declaration is an official document used to explain the status of goods when crossing domestic borders. This document is typically prepared by the exporter or importer of goods or their representative at the customs. Its primary purpose is to provide information related to the type, quantity, value, order registration number, country of origin, bill of lading number, amounts paid for customs clearance, etc., for goods entering or leaving customs. This document is also used to declare taxes and duties required for the goods and can indicate the origin and destination of a product.

A customs declaration is a highly essential tool in international trade. This document is prepared and presented electronically or in accordance with the customs laws and regulations of each country. The most crucial use of a customs declaration in international trade is to provide customs with the necessary information to make decisions regarding the entry or export of goods. Additionally, a customs declaration assists importers in estimating the financial costs for taxes on goods, simplifying the process of payment to ensure they comply with tax regulations and avoid specific issues in this regard.

What Is Cottage Number?

The customs declaration code, or "Cottage Number," is an 8-digit code issued separately for each customs declaration. It is used for the identification and tracking of customs declarations in customs systems. Each customs declaration includes information such as the type of goods, quantity, value, country of origin and destination, and other details related to the commercial transaction. The Cottage Number serves as a unique identifier for each declaration, aiding customs and relevant authorities in easily locating and accessing the declarations. This code is also used for tracking and controlling commercial transactions and customs audits.

read more: Clearance of Goods from Anzali Port

What is an Export Customs Declaration?

The export customs declaration is also an important document presented by exporters to confirm the accuracy and legality of the products or goods being exported. This declaration is applicable worldwide, and its primary purpose is to ensure that the exported goods and products comply with customs regulations and the current laws of the originating country. The customs declaration for exports includes information such as the name and address of the exporter, product specifications, quantity, price, as well as details regarding the loading location and the final destination of the goods. This customs declaration serves as the primary document in the export process and is used to obtain permits and facilitate the progression of commercial schemes through various stages.

What Is an Export Declaration?

Exporting goods is a significant part of international trade, and to carry out this function, an export declaration must be prepared and submitted. One crucial aspect of this declaration is the introduction of the product. By introducing the product, information such as measurement units, weight, value, and other specifications must be specified. This information is used for the assessment of the goods by customs authorities and handling customs clearance matters. Therefore, employing secure methods in the declarations can be beneficial in preventing fraud and providing accurate information.

After the evaluation of the goods and verification of the information, the goods are cleared and transferred to customs facilities. In these facilities, the goods are stored and prepared for export in warehouses. In some cases, the goods may be transferred to other warehouses within the customs. In any case, the process of the export declaration in customs must be correctly completed, and the required information should be accurately and completely entered in the declaration for placing the products in customs facilities. Otherwise, issues may arise in the clearance and export process.

read more: Documents Required for Goods Clearance

Training on Customs Declaration Preparation

The preparation of a customs declaration is one of the most critical stages in the process of importing and exporting goods. The customs declaration, as an official and legal document, is used to declare the specifications of goods and relevant information regarding their import or export. This document includes details such as the type of goods, quantity, value, country of origin or destination, delivery conditions, and more.

To prepare a customs declaration, you need to follow the following steps:

1. First, gather information related to the imported or exported goods.
2. Then, electronically register this information in the customs affairs system at EPL.irica.gov.ir.
3. The Customs Organization reviews the submitted information and documents, either confirming or rejecting the declaration.
4. In the case of confirmation, a cottage number is obtained, which is used in subsequent stages of import or export.

The accurate and precise preparation of a customs declaration requires careful attention and a high level of technical knowledge. Errors or mistakes in the declaration can lead to delays in customs clearance, the imposition of fines, or even legal issues. Therefore, ensuring experienced human resources and sufficient training in the field of customs declaration preparation is of great importance. Additionally, considering the constant changes in customs laws and regulations, it is essential to continually update your knowledge in this field.

Steps for Completing a Customs Declaration

Preparation of customs declaration is one of the crucial stages in the process of importing and exporting goods. This declaration is electronically prepared by importing or exporting companies and submitted to customs. The steps for completing a customs declaration include the following:

1. The first step in completing a customs declaration is the preparation of the required documents. These documents include order registration, purchase invoices, packing lists, transportation sheets, bills of lading, insurance policies, and other relevant documents. These documents must be prepared accurately, and any discrepancies in them can lead to delays in completing the customs declaration.
2. In the next step, information about the goods and their quantities is entered into the customs system. This information includes the name and type of goods, customs tariff code, unit quantity, price, and customs rate. In this stage, it is crucial to enter the information accurately, as any mistake can lead to issues with customs.
3. After entering the information, the customs system conducts necessary checks, and if there are no discrepancies, the customs declaration is completed and issued.

read more: Customs Clearance of Bushehr Port

Required Documents for Customs Declaration Registration

For the registration of a customs declaration and to substantiate the accuracy and legality of the information and statements regarding the goods, you must provide certain documents and additional paperwork. These documents include the bill of lading, customs clearance certificate, insurance policy, certificate of origin, invoice, proforma, all relevant legal permits, packing list, order registration permit, official power of attorney (if required for the representation and declaration of goods by a legal representative of the owner), a copy of the business card, catalogue and brochure, operating license, and export license.

These documents serve as crucial evidence to confirm the accuracy and legality of the information and statements related to your specified goods in the customs declaration. Therefore, the preparation and submission of these documents at the time of customs declaration registration are of great importance.

Presentation of Customs Declaration by Gezderazi Trading Group

One of the essential services provided by the Gezderazi Trading Group is the presentation of a customs declaration. The customs declaration is an official document containing information and details related to imported or exported goods. This declaration serves as a legal document for reporting the status of goods to customs authorities in various countries. With extensive experience and high technical expertise in this field, Gezderazi Trading Group takes on the responsibility of preparing and organizing your customs declaration, delivering it at the highest possible quality. The customs declarations which is prepared by Gezderazi Group are indicative of the high quality of our services. For more information, please contact our experts using the contact numbers available on the website.